Finance and Administrative Assistant (FAA) at UNIFEM CEDAW

Post Title: Finance and Administrative Assistant (FAA)
UNIFEM CEDAW South East Asia Programme (CEDAW SEAP)
Duty Station: Jakarta, Indonesia
Contract Type: Special Service Agreement (SSA)
Contract Duration: 20 October 2008 - 31st May 2009

Duty and Responsibilities

Under the direct supervision of the CEDAW SEAP National Coordinator, the National Finance and Administrative Assistant will perform the following duties and responsibilities:

• Assist in the preparation of project workplans, budgets and activity summaries and maintain necessary contract and financial records at country level, in compliance to the UNDP ATLAS system;
• Assist the National Coordinator in organizing workshops and meetings.
• Coordinate and manage all financial disbursements and banking for operation of the CEDAW SEA Programme in Indonesia and liaise with the Regional Programme Assistant and UNDP (Country Office) on administrative and financial matters such as procurement and supplies;
• Manage the petty cash for CEDAW SEA Programme in Indonesia.
• Assist in tracking contract status and programme expenditures on a regular basis;
• Prepare financial reports at country level for the office as well for UNIFEM Bangkok;
• Maintain an effective office filing system both hard and soft versions and ensure effective follow up system;
• Arrange appointments and maintain the National Coordinator's calendars, receive visitors, place and screen telephone calls and emails;
• Type and/or draft documents, report and correspondence as directed and organize database for accessibility of documentation;
• Maintain CEDAW SEAP database on all relevant individuals and institutions;
• Make travel arrangements and assist the Programme Manager, the Regional Human Rights Specialist and the National Coordinator in preparation for meetings, training and presentations;
• Assist in information gathering for the CEDAW section of the UNIFEM website;
• Undertake translation works as required.
• Participate in external meetings on behalf of the National Coordinator when necessary.

Qualifications and Competencies:

• Bachelor's degree preferably in finance/accounting
• Minimum three years experience in handling administrative and financial matters
• Related experience working with International organization
• Good command in English

Interested persons should send their CV to syafirah.hardani[at]unifem.org and/ or yassinta.rian[at]unifem.org by October 10th, 2008